1775131200Administration & Business ServicesBOLIBOLIBOLI Case Management ReplacementThe primary objectives of implementing a Case Management System are to: o Streamline case intake, assignment, tracking, and resolution processes. o Improve visibility and transparency into case status, metrics, and performance. o Enhance collaboration among stakeholders involved in case management. o Ensure compliance with regulatory requirements and organizational policies. o Increase operational efficiency and customer satisfaction through faster case resolution. Outdated case management system that makes day to day business challenging and improve access for those who face difficulties in the current system.InitiationGate 11751371200183025440021550180256625018983931775131200Administration & Business ServicesCCBCCBCCB Licensing and Enforcement ModernizationThe CCB Licensing and Enforcement Modernization will address insufficient, inefficient, and disjointed information systems. The current system was developed in-house in 1999 and the code for the current system has not been available for quite some time, making it difficult to deploy either desired enhancements or necessary modifications. The limitations of the current system are also inconsistent with current processes and present an increased risk of system failure. Processes are mostly paper driven with a few exceptions where services are offered online.PlanningGate 216962480001814356800401000000040100001775131200Administration & Business ServicesDASDASDAS ACFR Financial Edge (FE) Replacement ProjectThe current system used to prepare the State of Oregon’s Annual Comprehensive Financial Report (ACFR) is based on outdated technology and is no longer supported by the vendor (Blackbaud). This poses a significant risk to the continuity and reliability of the ACFR preparation process. The objective of this project is to implement a modern, cloud-based financial reporting platform that aligns with DAS’ IT modernization strategy. This investment will implement a modern, cloud-based financial reporting platform to support the preparation and publication of the State of Oregon’s Annual Comprehensive Financial Report (ACFR). The solution will replace manual, spreadsheet-based processes with a centralized, controlled environment that improves accuracy, reduces risk, and enhances compliance with GASB standards. This investment directly supports Oregon’s statewide IT modernization strategy by replacing legacy tools with scalable, secure, and efficient cloud-based technology that aligns with enterprise architecture goals and digital transformation initiatives. The new system is expected to host Level 2 financial data, and the business has estimated the total cost of ownership (TCO) to be approximately $1 million. This project is anticipated to be funded through Policy Option Package (POP)-120. Please note: This is a preliminary estimate and will be refined once the Business Case is fully developed and formally approved. With the implementation of the new system, the business aims to achieve the following outcomes: •Enhanced data integration to streamline financial information from multiple sources. •Real-time collaboration capabilities to support efficient teamwork across departments. •A secure and auditable environment for the preparation and publication of financial reports. •Improved data consistency to ensure accuracy and reliability in reporting. InitiationNone17629488001790769600173335000017333501775131200Administration & Business ServicesDASDASDAS Payroll/Time Tracking ProjectReplace the aging Cobol Enterprise Payroll system to a modern SaaS solution that also includes Time Tracking.ExecutionGate 31561982400167758560025000000000250000001775131200Administration & Business ServicesDASDASDAS Statewide Payroll TransformationDAS will modernize outdated pay practices, improve payroll-related business processes, and enhance services delivered through the Workday Payroll system. These updates include: • Transitioning from pay based on forecasted hours to pay based on actual hours worked (i.e., in arrears) by implementing a standard lag period to process payroll, eliminating forecasted hours • Paying overtime eligible employees on an hourly basis rather than a monthly salary • Moving from monthly to biweekly pay periodsPlanningGate 21762948800183293280025420142000254201421775131200Administration & Business ServicesDASDASDAS TRIRIGA Real Estate Data MigrationThe Department of Administrative Services (DAS) plans to migrate their property management and lease administration data from their current ProLease System into DAS EAM’s existing TRIRIGA SaaS instance. TRIRIGA is an Integrated Workplace Management System (IWMS) helping enterprise real estate and facilities teams manage portfolios and assets throughout their lifecycle. TRIRIGA has a Real Estate Lease Administration Module, which DAS already purchased and plans to use, which will replace the ProLease System and reducing technical debt. MRI Software’s product, ProLease, has been used by EAM’s Real Estate Services (RES) team since 2016. The contract with MRI expired in 2021. The contract renewal with MRI Software faced challenges due to security language, leading to an agreement to migrate to the TRIRIGA solution by the end of 2025 and restrict the addition of Level 3 information to the ProLease system. The primary purpose of this project is to migrate lease data from ProLease to TRIRIGA while preserving data integrity and system functionality and to train RES staff to use the new system. This includes transferring 712 active leases, 1,424 amendments, and 383 expired/terminated leases, along with all associated documents and metadata. The timeframe and cost for this effort is undetermined at this time and will be expounded upon through January of 2025. The ProLease Data Migration will cover full Real Estate (RE) implementation requirements and processes.PlanningGate 317385840001769860800148749301487493001775131200Administration & Business ServicesDASDASDAS Workday Security Controls EnhancementAddress ESO concerns related to Workday deployment.ExecutionNone155671200016565904004910400004910401775131200Administration & Business ServicesDASDASEIS Application Portfolio ManagementThe State of Oregon operates through diverse and largely decentralized state agencies, boards, and commissions referred to thereafter as agencies, each independently managing its software application portfolio. Historically, this management has predominantly relied on disparate, agency-specific systems, and spreadsheets for tracking software inventories, licenses, and lifecycle information. This fragmented and manual approach has created a complex and opaque IT landscape, leading to significant systemic inefficiencies, escalating operational costs, and increased security risks across the enterprise. The core business problem is a profound lack of centralized visibility and standardization. This absence of a unified, accurate inventory results in agencies frequently struggling to identify their existing application portfolios, often leading to redundant procurement efforts where new Requests for Proposals (RFPs) and Requests for Quotations (RFQs) are issued for software already owned or utilized by other state entities. This directly contributes to unnecessary expenditures and missed opportunities for cost savings through consolidated purchasing and volume licensing.ExecutionGate 3175068000017806608002799120279912001775131200Administration & Business ServicesDASDASEIS Cyber Risk Management (CRM)To expand the use of the CSS Cyber Risk Management tool, Archer IRM, beyond the current limited internal use, by rolling it out to the executive department agencies.ExecutionGate 317448912001845979200364346100036434611775131200Administration & Business ServicesDASDASEIS Data Center Resilient Site Implementation - Phase 1Implement a Data Center Resilient Site to ensure stability and reliability for production systems and enable continuous agency operations. Project approach will be multi-phased (two phases). 21-23 biennium funds being used to fund Phase 1. POP was submitted and approved for 23-25 biennium funding to support Phase 2 in addition to 23-25 biennium funding. Two projects in PPM (linked via dependencies and subprojects): P-00001407 & P-00001503. Total budget amount of $33,606,191 approximated between the two phases (50/50 split).YeCompletedGate 31654776000172666080016803095000168030951775131200Administration & Business ServicesDASDASEIS Data Center Resilient Site Implementation - Phase 2Implement a Data Center Resilient Site to ensure stability and reliability for production systems and enable continuous agency operations. Project approach will be multi-phased (two phases). 21-23 biennium funds being used to fund Phase 1. POP was submitted and approved for 23-25 biennium funding to support Phase 2 in addition to 23-25 biennium funding. Two projects in PPM (linked via dependencies and subprojects): P-00001407 & P-00001503. Total budget amount of $33,606,191 approximated between the two phases (50/50 split).PlanningGate 21654776000181176480016803096000168030961775131200Administration & Business ServicesDASDASEIS Mainframe, Midrange & Middleware (M3) Managed ServicesThe objective of the Mainframe, Midrange & Middleware (M3) Managed Services Project is to select and engage a managed service provider to implement an infrastructure hosting strategy for mainframe, midrange, and middleware services to continue to support agency customers in anticipation of DCS staff retirements.On HoldGate 217367696001822305600550000000055000001775131200Administration & Business ServicesDASDASEIS Web Application Firewall (WAF) ProjectThe main objectives of the WAF Project are to address vulnerabilities in Web-based applications by providing enhanced protection against modern cybersecurity threats, such as SQL injections, cross-site scripting (XSS), Distributed Denial-of-Service (DDoS) attacks, Automated Bot Attacks, and emerging threats that traditional firewall solutions cannot adequately mitigate.ExecutionGate 31754049600181703520017436560233101015105551775131200Administration & Business ServicesDCBSDCBSBCD: Learning Management SystemBCD is looking to leverage the benefits of an all-in-one academic Learning Management System (LMS) to increase efficiencies and improve the quality of the divisions certification course training services. An academic LMS will replace functionality provided by several disparate software products and services and will add new functionality that just isn’t possible with the tools available to BCD today. The new academic LMS will consolidate all administrative functions, content development and delivery, reporting, and communication functions within a single service platform.PlanningGate 1167568480018054576006980000006980001775131200Administration & Business ServicesDCBSDCBSDCBS/DFR: Integrated Licensing & Annual Reporting System ProjectThe Department of Administrative Services (DAS), Cyber Security Services (CSS) has determined that DCBS needs to replace the MyLO software to fulfill the State of Oregon’s security requirements for cloud-based systems. In June 2018, DCBS contracted with System Automation Corporation (SAC) to upgrade its License 2000 (L2K) application to MyLicense Office Suite (MyLO). Under the contract, SAC was required to provide an annual Service Organization Control (SOC II) report of the application and the environment to DCBS. SAC provided SOC II reports for the hosting environment and facilities but failed to do so for the MyLO application. This puts DCBS out of compliance with required State of Oregon security requirements. In addition, the MyLO software will no longer be supported as of June 30, 2027. Through the utilization of the State’s RFP process, this project is intended to procure and implement an Integrated Licensing and Annual Reporting System (ILARS). The scope of the licensing solution is to replace the DFR’s current MyLO licensing system and house all non-depository licenses and registrations that are not maintained in the NMLS, as well as currently unhosted insurance institution licensing programs, within a solution that can meet the State’s security requirements and provide staff members and the public with a more efficient and accessible platform.Not StartedNone17670096001824811200130904400013090441775131200Administration & Business ServicesDCBSDCBSWCB: Litigation Case Management System ProjectThe Workers’ Compensation Board (WCB) is an independent agency whose mission is to resolve disputes resulting from Oregon Workers’ Compensation Law and the under the Oregon Safe Employment Act. To meet this intended mission, WCB has relied upon paper-based processes and a system that is unable to meet our basic business needs. WCB partners with the Department of Consumer and Business Services (DCBS), IT and Research (IT&R), to develop and modify the existing WCB system as needed. Unfortunately, the mix of paper and automation and the architecture the legacy system cannot meet our changing needs, nor the needs of Oregonians. WCB is seeking to purchase a litigation case management system (LCMS) that is specifically design to streamline and optimize the complexities of legal disputes. Purchasing a software as a service (SaaS) litigation case management system will enable WCB to more effectively provide services to the Oregonians who require our forum.PlanningGate 117540496001832932800178536400017853641775131200Administration & Business ServicesDCBSDCBSWorkers' Compensation Information System (WCIS)The Workers’ Compensation Division seeks to make a significant investment to transform business processes and implement modern technology to better serve customers. This effort will enhance Oregon’s workers’ compensation system for stakeholders by increasing accessibility pathways and regulatory efficiency and improves data security and analysis capabilities as well as overall delivery of services to stakeholders. Modernized technology will also improve program flexibility and allow the division to respond timelier to program changes and evolutions. This work is in direct support of the division’s mission to ensure an equitable workers’ compensation system for all.PlanningGate 21641038400183025440064552756000645527561775131200Administration & Business ServicesDORDORDOR - Contact Center ModernizationThe Contact Center Modernization project will oversee the implementation of a new, modernized, contact center for the Department of Revenue. The new solution aims to streamline customer experience, offer new features, and reduce DOR overhead through AI and automation tools.PlanningGate 217419536001836907200320000003200000001775131200Administration & Business ServicesDORDORELVIS IndustrialDOR currently relies on antiquated applications, internally developed databases, spreadsheets, and paper files to manage the complex effort of annually valuing the industrial accounts and the CA companies. The properties that are assigned for state appraisal are the most complicated and difficult to appraise. DOR lacks a comprehensive computerized system that integrates all the necessary data to effectively manage its appraisal responsibilities. DOR is spending significant time on many manual processes. More time is spent on understanding and using the current disparate applications and manual processes than on performing appraisals. This distraction is problematic with current staffing levels growth has not kept pace with the growth in the workload with which DOR is responsible. The result is that long-term program stability is in question unless we reinvest in the tools necessary to sustain and improve how we do our work. The scope of this project is to replace the various outdated appraisal systems and associated manual processes used by DOR’s Property Tax Division’s Valuation Section. This solution will replace and consolidate the numerous systems into a smaller handful of systems operating on modern platforms. This solution must provide a means for equitable real market value property valuations and reduce the reliance on manual paper-based business processes. This will result in improved service delivery to counties and taxpayers by moving away from paper and disk-based media to a more efficient web-based access point to submit and retrieve documents and correspond with the Valuation Section. It will serve as a single point to integrate data, supporting documents, and correspondence into a system of record. The ELVIS project seeks to modernize the technological foundation for the Valuation Section to continuously improve, facilitate voluntary compliance, enhance customer experience, provide data analytics reporting, and increase equity and uniformity.ExecutionGate 31629115200181435680014000000000140000001775131200Administration & Business ServicesPERSPERSPERS HB 4045 Hazardous PositionThe Public Employees Retirement Systems (PERS) serves the State of Oregon by administering public employee benefit trusts to pay the right person the right benefit at the right time. House Bill 4045 (HB 4045) which was passed in the 2024 Regular Session directed PERS to, among other things, create a new job class entitled Hazardous Positions. This piece of legislation, effective January 1, 2030, changes the plans that PERS administers, adds complexity to the Oregon Retirement Information Online Network (ORION) system. ORION is a system comprised of integrated component systems and diverse applications that support the PERS mission, and the agency’s business users within the PERS enterprise computing and communications network. The addition of a job class to ORION includes all the necessary elements of managing a job class including but not limited to employer reporting, wage and contribution collection and reconciliation, General Ledger tracking, employment and position tracking, account withdrawal availability, cost of living updates, annual earning updates, updates to workflows, retirement options and multipliers, creation of new data marts, forms updates, new forms, entirely new processes, procedures, and training. The number of changes to ORION necessary for this project will require judicious tracking of the requirements, close monitoring of quality processes, looking for risks and opportunities both internal and external to the project, and maintaining regular communication with our oversight and business partners. This will help the HB 4045 Hazardous Positions project ensure the seamless integration of all required functionality into PERS systems in an effective, efficient, and accurate manner.PlanningGate 117593200001893240000335267700033526771775131200Administration & Business ServicesPERSPERSPERS HB4045 OPSRP P&F Age ChangeDevelop, test, and integrate the functionality necessary into ORION, PERS systems, that will meet the mandate of HB4045 to retire Oregon Public Service Retirement Plan (OPSRP) P&F at age 55 rather than 60 with less than 25 years of service.CloseoutGate 317435088001798718400562057600056205761775131200Administration & Business ServicesPERSPERSPERS (JUMP) jClarety UI/UX Modernization & ComplianceThe purpose of the jClarety UI/UX Modernization and Compliance Project (JUMP) is to modernize jClarety’s core UI/UX technologies to meet current industry standards, supporting ORION’s modernization goals, and complying with the federal 2026 mandate for ADA accessibility in government portals. Additionally, the outdated forms-based authentication will be upgraded using OAuth 2, a modern solution required for both security and vendor member authentication services.ExecutionGate 317513712001796040000437112300043711231775131200Administration & Business ServicesPERSPERSPERS Member Identity and Access Management• Evaluate and replace current identity and authentication process used by members to access OMS • Research and implement an identity proofing solution • Research and implement an identity management solutionExecutionGate 316540848001782820800261839500026183951775131200Administration & Business ServicesPERSPERSPERS PAS ModernizationThe PAS Modernization Project is a cornerstone of the broader PERS Modernization Program and directly supports the PERS 2023–2028 Strategic Plan. The project will replace the legacy jClarety system and its associated modules with a modern, commercial off-the-shelf (COTS) solution.InitiationNone176372640020511792001807280000001807280001775131200Administration & Business ServicesPERSPERSPERS Telephony ModernizationPERS Telephone system is end of life end of support. This project will determine a best fit solution to improve current telephony services and provide options to incorporate with future Client Relations Management (CRM) capabilities.ExecutionGate 3170480160018143568005570000005570001775131200EducationDELCDELCDELC Data Infrastructure ProjectAt present DELC does not have a centralized data repository and analytics capability. Reporting and analysis is performed through ad hoc and varied approaches. The ability to develop process governance measures, improve service delivery, develop insights, and support research is limited by missing, inconsistent and fragmented data. As the State progresses toward a comprehensive Statewide Longitudinal Data System (SLDS) the ability to include high-quality early learning data is desirable. As a result, DELC seeks to invest in the DELC Data Analytics Infrastructure to support agency data analytics needs and promote a data driven culture to improve agency operations and service delivery. This project is limited in scope to initial setup, configuration, and documentation of tools the DELC DBA will administer and which the DELC Data & Analytics team will use to aggregate and manipulate data.CloseoutGate 316571088001772452800931688728440203248001775131200EducationDELCDELCDELC Grants Management System ImplementationImplement a grant lifecycle management system. Should process grants from application to payment to closure. This is necessary due to HB 3073 directing that Department of Early Learning and Care be established. DELC will not have access to ODE grant system (EGMS) and will need a system of its own.ExecutionGate 316535664001774958400288787902887879001775131200EducationDELCDELCDELC Oregon Early Learning Management System (ELMS)ERDC Subsidy Billing and Payment to child care providers is administered by the Direct Pay Unit (DPU) of ODHS. This unit and its work will be migrated to DELC on July 1, 2023. DPU uses Provider Pay (PP) and Service Authorization (SA) as the main systems to manage this process. These systems are 30+ years old and cannot be cost effectively migrated to DELC. The decision has been made for DPU to continue using PP and SA systems only until these systems are replaced. Similarly, the system used by Office of Child Care (OCC) in ELD known as the Child Care Regulatory Information System (CCRIS) is 20+ years old and is past its end of life and requires replacement. Considering the synergy of system capabilities required to address these two-process areas, the ELD Executive Team seeks to replace ODHS’s PP and SA systems and ELD’s CCRIS system with a modern, integrated Provider Management Platform (PMP).ExecutionGate 31657022400179085600016657832137989130028589191775131200EducationDELCDELCHealthy Families OregonThe purpose of the HFO Home Visiting Case Management IT System project is to acquire a technical solution to streamline the way HFO data is collected, tracked, analyzed, and reported that aligns with HFA accreditation and best practices standards as well as Oregon rules and regulations. Currently, HFO and its program sites use manual data collection processes including multiple spreadsheets, evaluation survey results, and the interim CLARA data system to collect all needed data, which requires extensive data cleaning in order to meet accreditation requirements.CloseoutGate 3161606880017467056008000000800000001775131200EducationHECCHECCHECC PPS ModernizationReplace the PCSVets System and various other APA functionality with a modern system.PlanningGate 11755777600179871840031000000200000029000001775131200EducationHECCHECCORSAA ReplacementReplace the current system managing ORSAA application and data processing. This is currently managed by a third party vendor and the contract for that is ending in June of 2027.InitiationNone1771934400179336160090585000905851775131200EducationODEODEAssessment Delivery SystemSecure a ten-year contract for assessment services by January 2028 so that assessment services can be provided from July 1, 2028 through June 30, 2038, with an expected cost of $118 million. This contract would be to provide assessment delivery to schools and districts for ODE’s long-established assessment program. ODE has been contracting for assessment delivery services for over twenty years. Pursuant to state assessment system requirements in the Every Student Succeeds Act (ESSA Section 1111 2(b)) and state statute at ORS 329.485 and related Division 22 requirements, ODE must administer state tests to all eligible students in K-12 in English language proficiency, in Grades 3-8 & 11 in language arts/literacy and mathematics, and to students in Grades 5, 8, & 11 in science. Assessment services provided will be a web-based, computer-adaptive testing system hosted on the contractor’s site or a site managed by the contractor or its subcontractor. The system must be tested and in place by July 1, 2028 to ensure continuous operations. This system runs year-round with a 2-week exception window in late July and is critical for Oregon's students, families, and educators.PlanningGate 1168916320018460656001182440005912200059122000001775131200EducationODEODEMigrant Education Data SystemThe Oregon Migrant Student Information System (OMSIS 6.0) is not meeting the needs of ODE. ODE currently includes the technology system (OMSIS 6) in the OMESC contract which limits the ability to get appropriate, and necessary changes implemented in a timely manner. The OMESC contract is a large, involved agreement that spans multiple business needs, and often does not get executed until well into the expected contract duration. This often leaves the OMSIS 6 application delinquent for necessary state and federal changes. This delay and inability to maintain a minimum level of service resulted in conversations questioning if the migrant data system should be part of the contract with WESD, or if ODE should look for an alternative solution. There are concerns that the lack of depth in knowledge of system development and system administration is a high risk for system failure in the event of changes in personnel. If either the system developer or system administrator leaves, there is no backup or succession plan in place. It is also highly likely the current system administrator will have an extended leave in the near future. The system administrator is also able to retire at any time.ExecutionGate 3163283040017866224005750005750000001775131200EducationODEODEODE Grant Management SystemThe purpose of this project is to replace the existing, internally-developed Electronic Grants Management System (EGMS) with a modern grant management system that can address end-to-end grant processes from legislatively approved grants and receiving federal or other sponsored grant funds, through the close out of each grant or legislated budget period. ODE plans to complete a request for information (RFI) process to inform the requirements and business case before posting a Request for Proposal (RFP) to procure a solution. Funds within the Student Success Act were specifically allocated for this system. In the 2019-21 biennium, the Department awarded approximately 8,000 subgrants to school districts, early learning providers, community based organizations, and other education partners across the state. With the addition of the Student Success Act, it is expected that this number will increase by an estimated 1,000 grants per year. Currently, the Department relies on its Electronic Grants Management System (EGMS) to track, report and disburse funding. This system has an aging platform and lacks the full functionality that the Department needs to efficiently and effectively manage the volume of grants within its portfolio. The new system must include the needed functionality from the existing EGMS application (integration with appropriate ODE applications), address the transparency and reporting needs required by federal law, and expand functionality to include end-to-end grant management processes. These processes include: RFA development, solicitation, collection of applications, award, execution of legal agreements, tracking and release of funds, and reporting. The new system must be flexible enough to support multiple grant methodologies and awards through the same system to support the various grant programs of the enterprise.ExecutionGate 31583841600183016800045187755187754000000001775131200EducationODEODEOregon EDPlanThis project aims to contract Public Consulting Group (PCG) for a COTS solution that ODE has chosen to host/deliver in the cloud as a SaaS to modernize Oregon Department of Education's (ODE) legacy SPR&I system, which is essential for meeting General Supervision mandates under the IDEA federal requirements and their subsequent funding. The current, decade-old vendor contract is expiring, and the existing platform, unable to meet evolving technological and regulatory demands, is at its lifecycle end. This transition offers the Office of Enhancing Student Opportunities (OESO) a chance to adopt advanced technology that enhances workflow automation, user experience, and data/reporting capabilities, while reducing administrative load. PCG's EDPlan solution promises seamless service delivery, monitoring, and improved student outcomes, aligning with ODE's commitment to IDEA compliance, enhanced functionality, and superior customer service. Project budget is $3,542,160 for the planning and implementation of the software solution with PCG, Organizational Change Management with WestEd, and estimated existing ODE staff time. The budget for the length of the contract includes the implementation of the solution and services provided by PCG plus five years of Operations and Maintenance, Organizational Change Management, and existing ODE staff time is $6,163,210, +/-10%.ExecutionGate 315791760001823860800354216035421600001775131200EducationODEODEProfessional Learning PlatformAs a result of policy and regulatory forces, ODE seeks to provide Oregon educators access to Professional Learning Platform (PLP). This platform will be a web-based system that provides teachers and administrators a ‘one-stop’ shop for enrolling in and enhancing their professional development, recording their training experiences, updating their bio and vita for seeking employment, while at the same time providing producers of professional training to create taxonomies for expertise that can be analyzed by the ODE to determine supply-demand summaries: Professional development activities offered through the state with summaries for teacher attendees and data sets for ODE to analyze as part of or in relation to the Educator Workforce.PlanningGate 217110224001788264000449775004497750001775131200EducationODEODEState Modernization of Allocation and Resource TechnologyModernize the State School Fund System Develop a new State School Fund (SSF) System to calculate and disburse payments to Oregon's 197 school districts and 19 Education Service Districts. This is necessary because the current system relies heavily on manually intensive processes which are prone to error and utilizes technologies and tools long past their support date, creating a high risk of system failure. A system failure would prevent the ODE from fulfilling its obligation to disburse funds accurately and on time, which would significantly impact students and schools, create a significant burden for our K-12 partners, and create a potential liability for State Government. In order to provide the desired transparency around education funding and to ensure no disruptions in the disbursements of payments, we intend to design and build a new system following current technological best practices and standards, replacing manually intensive processes with automation to reduce the time and effort involved and to minimize the risk of errors. Additionally, the system will support the creation of easy-to-navigate, publicly available reports and dashboards so that school districts, ESDs, policy makers, and citizens can have transparency about the State School Fund.PlanningGate 21499083200185133600013226491013226491001775131200EducationTSPCTSPCOregon TSPC Educator Data SystemTo replace an existing educator licensing system. Functionality to include educator background checks, license issuance, school district portal, sponsor portal, and educator portal. Although the initial/primary focus of the system is to support the licensing life cycle, the system will also be chosen to "future proof" the incorporation of the associated workflows of the Program Approval and Professional Practices program areas of TSPC.PlanningGate 216455312001814356800456964301082175034874681775131200Healthy PeopleOBCEOBCELicensing Database Management SystemTo implement a new SaaS licensing database management system to replace our legacy Access database.ExecutionNone159118560015911856001350000001350001775131200Healthy PeopleODHSODHSCCWIS Resource Parent Respite Provider Inquiry and Application (RPICT)The Resource Parent/Respite Provider Inquiry and Certification (RPICT) project will provide Oregon the opportunity to redesign the business process for Foster Parent recruitment from initial engagement and recruiting efforts through informational support, the application process, and finally the certification process for current Foster Parents. This project will be part of the overall CCWIS program and follow the guidelines to make this module part of the State of Oregon CCWIS system. Child Welfare will be creating a new Foster Family Recruitment Module to create an online application process and user interface for both new Foster Family applicants and Child Welfare staff members. This module will be accessible online and complete applications, certifications, and training from any internet enabled device. This online form will allow a Foster family applicant to complete an application online and save the application in process for them to work on at their convenience. This will also allow applicants to review the application form before it is submitted to the Child Welfare staff for review, as necessary. The new online form will be fully integrated with OR-Kids to eliminate manual re-entry of data and reducing data errors, inaccuracies, and processing time.PlanningGate 116068240001856606400133600013360000001775131200Healthy PeopleODHSODHSODDS Case Management SystemThe Oregon Department of Human Services (ODHS) is seeking to develop a statewide case management solution that will support maintaining all of Oregon I/DD (Intellectual and Developmental Disabilities) case management services. The solution will leverage existing interfaces between MMIS (Medicaid Management Information System) and eXPRS (Express Payment and Reporting System) to maintain data integrity and support the case management activities for the Medicaid I/DD programs. The solution will automate the billing activities for case management services provided by Medicaid Providers. The CMS approved P/I-APD requests funding for Federal Fiscal Year (FFY) 2021, 2022, 2023, 2024, and 2025 to support Oregon’s Medicaid related efforts to implement a single repository for all CMEs to maintain individual information related to the I/DD program and services, as well as case management oversight and transparency for the Oregon I/DD programs. The Case Management System implementation is an initiative to design and develop a solution to meet this need. Project planning through FFY21 was to hire and onboard the project team, but with COVID this proved to be difficult. FFY22 completed the hirings, key stakeholder meetings, and successfully navigated Initiation (Stage Gate 1). FFY23 established a Request for Proposal (RFP) to procure a solution vendor, and the project achieved Resource and Solution Planning (Stage Gate 2). FFY24 continued planning efforts with a successful procurement for a vendor. FFY25 will focus on implementation, with close out currently targeted for Q3 2026. While the primary business need for the Case Management System project is to centrally house pertinent demographic, service planning, and incident reporting information needed to meet federal regulations, the business also intends to increase program integrity, create efficiencies to ExecutionGate 31653393600182420640024437000219933002443700001775131200Healthy PeopleODHSODHSODDS Provider Enrollment and Maintenance SystemsODDS has received approval for the Planning/Implementation Advance Planning Document (P/I-APD) at enhanced funding approval from the Centers for Medicare and Medicaid Services (CMS) for expenditures for planning-related activities for a provider system that houses two modules: Universal Provider Enrollment module and the Agency Provider module replacing ASPEN. These modules will be used to manage and standardize enrollment and communication activities across Oregon Department of Human Services (ODHS) and Oregon Health Authority (OHA) programs. This module will leverage existing interfaces between ORCHARDS, MMIS and eXPRS (Express Payment & Reporting System), to maintain data integrity and support the provider authorization and billing activities for the Medicaid IDD programs. This module will automate the updating of authorization activities for case managers, reducing administrative tasks and allowing providers to bill without delay.ExecutionGate 31653393600183811680028771831258946482877183001775131200Healthy PeopleODHSODHSProvider Time CaptureThe purpose of the project is to enable DHS and OHA to capture accurate time, attendance, and travel time for Home Care Workers (HCW) and Personal Support Workers (PSW) across programsExecutionGate 3141484320017987184003503773830903285343369807007551775131200Healthy PeopleOHAOHAALERT IIS Replacement ProjectReplacement of the current IIS system to modernize and integrate some or all functionality of additional Immunization applications.PlanningGate 116662672001830254400120500000012050001775131200Healthy PeopleOHAOHACommunity Information Exchange (CIE)Oregon recently received Centers for Medicare and Medicaid Services (CMS) approval for the 2022-2027 1115 Medicaid Waiver. Provisions in the new waiver will be implemented over the course of the 5-year demonstration period and will include significant changes to CCO contract requirements, revision of Oregon administrative rules that impact all providers, substantial changes to IT systems to support financial disbursement, claims activity, and data submission, and managing the adoption and utilization of statewide community information exchange (CIE) platforms for referrals.PlanningGate 11682942400182152800016135638113763944759244001775131200Healthy PeopleOHAOHACommunity Outcomes Management System (COMPASS)​OHA's Behavioral Health data currently exists on a variety of outdated systems and platforms that are unreliable and disconnected from other agency data. These systems significantly limit OHA's ability to meet federal and state data reporting requirements, track treatment outcomes, improve service delivery, and forecast caseloads. This project is targeted on resolving these issues. The following is a list of projects under the COMPASS Modernization Program: 1. MOTS Replacement: Collects and manage behavioral health client information from providers, including admission, discharge, service elements, and episodic information. 2. BH Data Warehouse: Create a behavioral health data warehouse to create and automate reports. 3. Longitudinal Enterprise Portal (LEAP): Collects assessment data used to determine the appropriate level of care and track progress for OHA Behavioral Health clients. The pilot will be with the CANS assessments (eCANS project). 4. Enterprise Master Client Index (EMCI): Create a unique person identifier to support consistent data collection for OHA and DHS. The pilot will be OHA Behavioral Health. 5. Gambling System (GPMS): Collect data for client enrollment, assessment, diagnosis, termination and survey information. 6. Data Online Collector (DOC): Create a customizable and scalable data portal to automate manual forms within OHA Behavioral Health.PlanningGate 315432336001782820800673979306739793001775131200Healthy PeopleOHAOHACompass - MOTS ReplacementMOTS (Measures and Outcomes Tracking System) Replacement is going to replace the existing siloed, aged, and fragmented MOTS system. The new system will support the administration, planning and monitoring of substance abuse disorder and mental health treatment programs.CloseoutGate 31579780800178282080027828658210384650067901931775131200Healthy PeopleOHAOHAEnhanced Demographics ProjectTo establish a centralized Registry to collect Race, Ethnicity, Language, and Disability (REALD) & Sex, Orientation Gender Identity (SOGI) data from providers and insurers in a consistent manner, following data collection standards established by rulemaking advisory committee processes. Providers’ and insurers’ submission of demographic data will be automated with implementation of a back-end Repository. In addition, this collection of demographic data that aligns with REALD & SOGI standards, along with investment in how that data is processed and prepared for analytics and reporting, will help OHA understand better who are most impacted by health inequities across 30+ surveillance data systems in OHA, such as the Cancer Registry and OPERA (COVID-19) etc. Accurate, complete, and timely demographic data collection, with automated processes for cleaning, processing, and consolidate the data for analytics, are needed to identify populations most impacted by health inequities and understand what specific health services and supports they need. Investment in resources and staffing to implement the REALD & SOGI Repository and Registry will improve data quality and timeliness and allow OHA to use these data to improve care/services and identify and address inequities. Through this we can better serve these communities.CloseoutGate 316582320001853928000530128574228184410731013001775131200Healthy PeopleOHAOHAHealth Care Interpreter Scheduling PortalIn 2024, the Oregon Legislature passed Senate Bill 1578, mandating the Oregon Health Authority (OHA) to acquire, build, and maintain a Health Care Interpreter (HCI) Scheduling Portal. This centralized portal is designed to enable healthcare providers and Oregon’s system of managed care entities, Coordinated Care Organizations (CCOs), to schedule Certified or Qualified HCIs (spoken and sign language) for Oregon Health Plan (OHP) members with Limited English Proficiency (LEP) or who are Deaf or hard of hearing. Additionally, the legislation transitions reimbursement from flat fees paid to providers for interpreter services to a model where HCIs are paid directly for their services. The project seeks to address long-standing challenges in providing language access, including interpreter shortages, inefficiencies in scheduling, and administrative burdens on providers and HCIs. By centralizing scheduling and transitioning to direct payments, the portal will improve compliance with state and federal language access requirements while fostering trust and quality care for OHP members.PlanningGate 117399664001854792000600000030000003000000001775131200Healthy PeopleOHAOHAHIV-E (HIV-Electronics)The Oregon Health Authority (OHA), Public Health Division is seeking information from potential vendors on available IT Commercial Off-The-Shelf (COTS) solutions that could replace OHA's existing CAREAssist and HIVCaT (Housing) application.ExecutionGate 31448884800181427040023700949000237009491775131200Healthy PeopleOHAOHAHR1 Medicaid Work RequirementsThe state will implement a technology solution that fully supports the implementation, management, and oversight of federal Medicaid Work Requirements established under H.R. 1. The solution will enable Oregon to automate eligibility verification, track compliance and exceptions, streamline reporting, work seamlessly with the existing eligibility system, and ensure consistent communication with members and staff.InitiationGate 117658000001827576000000001775131200Healthy PeopleOHAOHAHR1/SNAP PER - ODHS - OEP - ONE Contact Center Migration OSCC to AWSThe Oregon Department of Human Services (ODHS), Oregon Eligibility Partnership (OEP) ONE Call Center seeks to modernize its outdated OpenScape Contact Center (OSCC), which currently lacks essential tools for workforce optimization, reliable call quality, and effective system integration. To enhance efficiency, service delivery, and customer experience, ODHS will implement Amazon Connect, a cloud-based contact center solution designed to improve how clients and staff interact. The new platform will deliver critical capabilities including integrated call recording, real-time and historical reporting, skills-based routing, and verbal signature functionality to securely capture and associate client authorizations with case records. This modernization is necessary due to recurring critical outages occurring multiple times per month that have resulted in the loss of over 10,000 verbal signatures and placed ODHS out of compliance with FNS and CMS requirements. Continued reliance on the unstable OSCC platform could jeopardize federal funding if a transition to a more stable platform is not completed by the end of 2026. This initiative directly supports the SNAP Per plan and will demonstrate the value of a modern, scalable contact center platform, positioning ODHS to deliver more consistent, efficient, and client-focused services statewide.InitiationGate 117623440001795780800000001775131200Healthy PeopleOHAOHAIT Service Management (ITSM)ITSM Implementation into OIS.ExecutionGate 316793136001788177600712079200071207921775131200Healthy PeopleOHAOHAMES Mod System Integration ProjectThe System Integration (SI) Project is a strategic initiative to modernize Oregon’s Medicaid technology infrastructure by replacing the legacy MMIS with a modular, scalable integration platform. This platform will enable more agile, efficient, and coordinated service delivery across OHA and ODHS, while meeting CMS and state policy requirements. Following a strong response to the Request for Information (RFI), OHA/ODHS recommends moving forward with a competitive Request for Proposals (RFP) to procure a best-in-class System Integration Platform. The RFP will be designed to attract vendors with proven capabilities in platform development, integration, and long-term support. Upon investment approval, the project will enter the procurement planning phase, including submission of required CMS Advanced Planning Documents (APDs). Key procurement milestones include: •Requirements definition •RFP development and CMS review •Vendor selection and contract executionPlanningGate 11756123200196434720088412500803750008037500001775131200Healthy PeopleOHAOHAMMIS Infrastructure Replacement ProjectThe MMIS is currently hosted using on-premise servers located at the State Data Center (SDC). This hosting model requires the deployment, administration, and maintenance of physical hardware which in turn limits solution scalability, resilience, and elasticity. The industry wide move towards Cloud hosting solutions like those provided by Amazon Web Services (AWS) and Microsoft Azure (Azure) solves several ongoing IT challenges. Unlike on-premise hosting solutions cloud hosting is cost effective, scalable, flexible, secure, and redundant. Moving the Medicaid Management Information System (MMIS) from on-premise servers to a cloud computing platform will allow the MMIS to take advantage of these benefits while also taking a major step forward toward development of a modular replacement in the form of the Medicaid Enterprise System (MES). In anticipation for this activity several preparatory steps need to be taken. OHA seeks to take advantage of the many benefits offered by cloud computing and align its technology approach with the strategies set forth in the Department of Administrative Services (DAS) Enterprise Information Services (EIS) “Cloud Forward – A Framework for Embracing the Cloud in Oregon.” As Cloud Forward notes “While the state has and will continue to realize value from its long-term investment in Data Center Services (DCS) as a provider of managed compute services and future co-location offerings (i.e., private-cloud), the State of Oregon’s current physical IT infrastructure alone lacks the agility, scalability, resilience and cloud-native capabilities necessary to meet the emergent and future needs of Oregonians.”ExecutionGate 31641211200176718240020318175182863572031817001775131200Healthy PeopleOHAOHAMMIS Private Public ProvidersThis effort is an enhancement to the MMIS system that would adjust the prior period logic to consider whether a provider is public or private when determining match rate or when classifying the additional payment as a current expenditure or prior period increasing adjustment. The MMIS system contractor, Gainwell, will be responsible to lead and conduct this work, and minimal agency resources will be required.ExecutionGate 3162790560017907696001066342959708106634001775131200Healthy PeopleOHAOHAOEBB-PEBB Benefit Management Systems (BMS) Replacement ProjectOEBB and PEBB share the goal of implementing a centralized, standardized, supportable, and scalable solution to replace both OEBB and PEBB’s systems, which will provide easier enrollment, better coordination of benefits management, improved access to plan information, and enhanced integration with other tools that improve the overall experience for all customers and users. Additionally, this presents the opportunity to accommodate the administrative and organizational changes subsequent to SB 1067, while implementing and maintaining more rigorous security best practices.ExecutionGate 31561982400175430880014448785000144487851775131200Healthy PeopleOHAOHAOregon State-Based MarketplaceThe Oregon Health Authority (OHA), Oregon Health Insurance Marketplace is seeking to transition Oregon from a State-Based Marketplace using the Federal Platform (SBM-FP) to a state-based marketplace (SBM). Becoming an SBM requires that a state acquire and implement its own enrollment technology and accompanying consumer assistance center (CAC) to provide over-the-phone support for enrollees. The projected results of the SBM replacement are: • Improved outcomes and customer service for Oregonians • Better alignment with the written statutory purpose of the Marketplace • Ownership of and accountability for Oregon Marketplace enrollment and related metrics data • Lower overall costs to Oregonians and Marketplace stakeholdersExecutionGate 31688644800180649440022530858000225308581775131200Healthy PeopleOHAOHAOregon Trauma Registry (OTR) ReplacementTwo primary areas of concern exist with the current OTR solution: Need for Competitive Bid A 3rd special procurement is in progress and extends through January 2026. Having exhausted the special procurement process, the EMS and Trauma Systems program is required by DAS-PS to offer a request for proposal (RFP). Technology and Integration Issues with the Current OTR • The current solution was acquired by ESO December 10, 2019. The current solution is not part of ESO’s long term strategy. Because of this, minimal support and few enhancements are expected. • The current solution has severely limited reporting and analytics capabilities. Relating to this, the current solution requires extensive, cumbersome and costly intervention to provide required data sharing with the national trauma data repository and reporting for State of Oregon Trauma Hospitals and County Emergency Management.CloseoutGate 3165114720017645904009449790944979001775131200Healthy PeopleOHAOHAOSH Incident Reporting and Infection Surveillance (IRIS) ProjectReplace the current Incident Reporting (IR) and Infection Surveillance (IS) systems to improve the operational processes and the quality of data at the Oregon State Hospital.ExecutionGate 315210288001785499200110182201101822001775131200Healthy PeopleOHAOHAOSPHL LIMS ReplacementBackground: Natus Medical, Inc. (Natus) Neometrics is a Laboratory Information Management System (LIMS) that provides the Oregon State Public Health Lab (OSPHL) Newborn Bloodspot Screening (NBS) program with testing, reporting and case management functionality – facilitating rapid follow up and intervention for infants with life threatening medical conditions. The NBS program has been using Neometrics software as its LIMS since 1991. Opportunity: The OSPHL (Oregon State Public Health Lab) hopes to implement a new LIMS in Newborn Screening that is capable of meeting all of the needs of the OSPHL at a future time. If the OSPHL can replace all of its LIMS systems with a single software solution, this will ease the current administrative burdens felt by DAS, OIS, and OHA staff.PlanningGate 11654257600188287200027226524272265240001775131200Healthy PeopleOHAOHASummer Electronic Benefit Transfer (SEBT)Design and implement a permanent Summer Electronic Benefit Transfer (EBT) program in Oregon.ExecutionGate 317095536001735646400000001775131200Healthy PeopleOHAOHATWIST To WebThe purpose of the project is to replace the existing The WIC Information System Tracker, the Oregon WIC Program’s MIS system which has outdated Citrix/PowerBuilder/Sybase technology, to the latest web-based technology, by the transfer and migration to an existing Government Off the Shelf (GOTS) or Commercial Off the Shelf (COTS) web-based WIC management information system, which will be fully compliant with the United States Department of Agriculture, Food and Nutrition Service (USDA-FNS).On HoldGate 2147739680017067024001635947515828225005312501775131200Healthy PeopleOMBOMBOMB Project SproutIn conducting OMB programs, board staff use GLSuite software, which contains data on all current and former licensees, new applicants, and various other individuals and entities with whom the Board does business. The system performs nearly all of the Board’s core business functions including licensing and investigative case management. GLSuite’s programmatical architecture limits the performance and further sustainability of the system. The vendor who built the software is unable to provide adequate updates to the software or support it to the level required. The agency does not have access to all of the source code, severely limiting the OMB’s ability to improve and secure the system. To reduce the risk to agency functions and to improve services, the agency recommends transitioning to a more modern solution that fulfills all functions of the current system and allows the agency to add other needed functionality. The project plan is to develop a system that is compatible with modern browsers and common code modeled on the existing, successful, system. In consultation with EIS, the OMB team will be responsible for the entire solution design and configuration process. All existing essential functions of the current system should be enacted in the new.InitiationNone17459280001845979200416947600041694761775131200Natural ResourcesDEQDEQBallast Water Database Replacement ProjectReplace an aging Access database with a modern system, to allow internal staff and external access to ballast water vessel tracking informationExecutionGate 31601553600176718240055845605000000584561775131200Natural ResourcesDEQDEQClean Water State Revolving Fund Information SystemCWSRF staff manages around $160 million in loans annually, with an overall value of close to $1 billion at any given time. All program data is managed on Excel spreadsheets and must coordinate with DEQ and state financial systems. The current system is complex, labor intensive, prone to error, and can only be operated by one staff member. This project is to purchase a commercially available system that can be configurable for managing the CWSRF program data and meets its business needs.CloseoutGate 314697936001732708800234064800023406481775131200Natural ResourcesDEQDEQEnvironmental Data Management System (EDMS)/Your DEQ Online (YDO)Integrate many disparate stand-alone systems, including enterprise database information, to a single platform. This will allow data sharing across program areas, and a common portal for staff and regulated entities. It will allow us to modernize our operations, and interface to the public we serve.ExecutionGate 31514808000175137120026323227000263232271775131200Natural ResourcesDOGAMIDOGAMIMLRR ePermittingePermitting will transition the Mineral Land Regulation & Reclamation Program from a 1990s era database and paper-based processing and payment to a modern, online customer and permit management system.InitiationGate 11702987200179871840025000000180000007000001775131200Natural ResourcesDSLDSLLand Administration System Replacement ProjectTo replace the agencies business system that is almost 20 years old. The old system uses old software that is no longer supported, is insecure, has no web or mobile capabilities and is not easily configurable by agency IT staff.ExecutionGate 31529323200180139680020353860000203538601775131200Natural ResourcesODAODAOne ODA: CRM & LicensingReplace our custom built Customer and Licensing system, which was developed in 2011-2013 on Oracle DB & Oracle Application Express, with Dynamics 365 CRM in time for our December 2026 online licensing renewal period.InitiationGate 117431632001805457600601240206012402001775131200Natural ResourcesODFODFAssetWorksUpgrade current Communication (radio), Fleet and Facilities asset tracking systems.ExecutionGate 3159369120017619984006049430006049431775131200Natural ResourcesODFWODFWGrants Management SystemProcure and implement an enterprise-level grants management system to streamline and standardize the agency’s outgoing grants management processes. The system will improve data integrity, transparency, and reporting, improve the grant seeker experience through a unified applicant portal, and increase internal efficiencies and user satisfaction.PlanningGate 1176251680018275760001558440155844001775131200Natural ResourcesODFWODFWVolunteer and Event (VEM) ProjectSaas on-line Volunteer Management systemExecutionGate 315641424001779364800140711100014071111775131200Natural ResourcesODOEODOEHOMES & HEAR Rebate ProcessingWe are seeking either software or service to process rebates for the HOMES and HEAR Federal grant programs. The system will be used to manage the entire process for ODOE, our partners, and the residents.ExecutionGate 317218224001753358400100000010000000001775131200Natural ResourcesOPRDOPRDOPRD Heritage HubHeritage Hub is a location-based cultural resource information system that unifies and automates the Heritage Division processes at the Oregon Parks and Recreation Department. By integrating GIS data, streamlining manual workflows, and enhancing data quality, it delivers greater compliance, transparency, and staff-stakeholder collaboration to effectively preserve Oregon’s cultural and historic sites. Two innovative, market-leading vendors have been identified to help ensure a future-proof, scalable solution that adapts to evolving needs and regulations.PlanningGate 217424720001824811200275241300137620713762071775131200Natural ResourcesOPRDOPRDOPRD Recreation HubThe Oregon Parks and Recreation Department (OPRD) is interested in finding the best business solution for managing campground reservations, park sales and customer data to maximize facility utilization and revenue by retaining existing customers and attracting new ones. New vendors in the market place have shown there is untapped potential for innovation in this market. Given the constant and ever-changing technology landscape, finding a vendor that can anticipate, adapt, and change in a manner consistent with societal technology changes is paramount to OPRD’s continued success. This technology flexibility will allow OPRD to align current business needs with the reservation system and adapt to unforeseen business challenges. While the OPRD has a strong customer base, the key to engaging future generations of OPRD customers is a technology experience that they are both familiar with and expect.On HoldGate 215490224001799409600673076500328326734474981775131200Natural ResourcesPUCPUCPUC Dockets and Discovery SystemThe PUC seeks to provide an integrated, cohesive, and efficient solution for stakeholders to do business with the Commission. The new system replaces the custom-built legacy docketing system and the agency’s use of a third-party service for eDiscovery.ExecutionGate 314992560001775304000119702700011970271775131200Public SafetyDOCDOCDOC Capital Renewal Camera ProjectCapital Renewal & Deferred Maintenance Additional Camera installationExecutionGate 31530273600180649440015000000000150000001775131200Public SafetyDOCDOCDOC Communications P25 Radio UpgradeCapital Renewal and Deferred Maintenance - Radio These radio systems are critical for the safety and security of the staff, contractors, visitors, adults in custody and others that come into the institutions. Radios are the primary form of communication in the institutions. There are numerous agencies that DOC interacts with on a daily basis. These agencies include, but are not limited to Oregon State Police, Parole and Probation, Community Corrections, Department of Human Services, Department of Motor Vehicles, City and County municipalities among others. Without a functioning communications system the safety of these partners will be compromised.ExecutionGate 315302736001806494400243982250010400000139982251775131200Public SafetyDOCDOCElectronic Health Records (New System)With the support of the State of Oregon Senate Bill 843 Workgroup, this ODOC proposed project is to procure and implement an Electronic Health Records (EHR) system to address business problems faced by the organization as a result of the existing hybrid paper-electronic based system. (New System) This project supports the Health Services line of business providing health care to about 14,500 DOC Inmates.ExecutionGate 314773968001777550400312005555000000128005550134000001775131200Public SafetyDOCDOCPOP 209 Computerized Maintenance Management System (CMMS)The Oregon Department of Corrections (ODOC) is looking to replace its current Computerized Maintenance Management System (CMMS), Benchmate, which has become obsolete after over 20 years of use. With Benchmate recently changing ownership and no longer providing software support or updates, ODOC faces a heightened risk of system failure. Replacing the legacy CMMS aligns with the agency’s modernization strategy, which focuses on updating and replacing outdated or inefficient systems. A new cloud-based CMMS will ensure both interoperability and portability across ODOC facilities, while also aligning with the state’s Enterprise Information Services (EIS) strategy for cloud technology. The new system will address user pain points by delivering the following benefits: •Improved Maintenance Management: Enhance the planning, scheduling, and execution of maintenance tasks, reducing downtime and improving equipment reliability. •Data Centralization: Consolidate maintenance data into a single system for accurate tracking of work orders, inventory, and asset history. •Increased Usability: Replace the outdated, cumbersome system with a user-friendly interface, making it easier for maintenance teams to adopt and use effectively. •Enhanced Reporting and Analytics: Provide better tools for reporting and analytics that offer insights into maintenance performance, leading to more informed decision-making.PlanningGate 117512848001814356800225000000022500001775131200Public SafetyDOCDOCPOP 210 - Staff Scheduling ReplacementReplace the current in-house staff scheduling system with a commercial off the shelf product.PlanningGate 1172795680017828208008000000800000001775131200Public SafetyDOCDOCPRMS Public Records Management SystemThe Oregon Department of Corrections (ODOC), like all state and local agencies, is required to comply with Oregon Public Records Law (ORS 192). ODOC manages records requests through a variety of largely manual systems. Currently, the public record requests are submitted via U.S. Postal Service mail delivery or are submitted through email inboxes requiring rerouting or duplicate requests being submitted. For each request, staff manually calculate due dates, log entries onto an Excel spreadsheet, and processes the request. The records could involve many different sections collaborating to gather responsive documents. Currently, there is no single place to coordinate a records request efficiently. The entire workflow is largely manual, lacks integration, and difficult to track appropriate metrics as required by the state. Without a new, automated system, ODOC must depend on these manual processes which are inefficient and prone to human error. The need to replace the current system is increasingly urgent. ODOC seeks to purchase cloud-based Public Records Management System (PRMS) software specifically designed for tracking and processing public records requests for government entities. This new system will include a public portal for submitting a records request, allows for DOC staff to manage a records lifecycle, and track specific program metrics. It will allow the requester to track the progress of their request and to do self-service searching of records published on a forward-facing portal thereby reducing staff time processing requests that otherwise could be easily completed. ODOC has identified GovQA as the solution that has been successfully used by other governmental agencies. DAS recently finalized a statewide price agreement with SHI that offers GovQA. ODOC is seeking to purchase this solution using DAS approved statewide price agreement to assist in managing public records requests in accordance with Oregon Public Records Laws.CloseoutGate 31677672000175396320095477095477001775131200Public SafetyDOCDOCSplit Billing Long Term SolutionThe Health Services section of the Oregon Department of Corrections (ODOC) is seeking a viable IT solution for performing pharmacy split-billing that will meet compliance and regulatory needs and allow ODOC to maximize cost savings through the expansion of its 340B program. ODOC qualifies for 340B participation by receiving in-kind contributions paid for with Section 318 grant funds through the Oregon Health Authority.PlanningGate 1170894880018329328008250000825000001775131200Public SafetyDOCDOCTelephone Modernization ProjectThe Telephone Modernization Project workflow will be structured as an “upgrade” of the currently installed legacy ODOC platforms to the State of Oregon standardized telephony platform, Kyndryl. This state standard telephony system is already operational at 13 different ODOC sites. TMP will standardize all ODOC institutions on the State of Oregon standard telephony platform that provides the required operation and functionality needed to address the specific correctional environmental needs and requirements. This common state telephony platform will provide ODOC security and non-security staff with modern communication capabilities, security features, and safety protocols.ExecutionGate 316330896001803902400377043300037704331775131200Public SafetyDOJDOJLegal Tools Ancillary Systems ProjectThe Ancillary Systems Project will prepare data used by the various ancillary systems for migration into a single database used by the new legal tools solution, JusticeNexus. These data migration preparation activities involve data mapping across all ancillary systems and mapping data to the JusticeNexus system. Cleansing, normalizing, classifying, standardizing, and applying data retention rules to ancillary systems data will be done in conjunction with the legacy systems data migration activities in the Legacy Systems Project. Any ancillary system that cannot be replaced by JusticeNexus will be analyzed for integration with JusticeNexus, or replaced with new technology that can be integrated with JuticeNexus. Once JusticeNexus is in production and stable, this project will ensure all ancillary systems that are no longer needed are decommissioned effectively, efficiently, and in alignment with DOJ’s stringent security and operating standards and procedures.PlanningGate 11677067200182723040027036700225867004450001775131200Public SafetyDOJDOJLegal Tools Business Transition ProjectThe Business Transition Project is a supporting project for the Department of Justice's Legal Tools program. The project will facilitate the activities that require end-user participation to complete program activities including requirements identification and refinement, User Acceptance Testing, defect testing and resolution, as well as development of the documentation necessary to support the implementation of the JusticeNexus solution.ExecutionGate 316772400001836216000376445103764451001775131200Public SafetyDOJDOJLegal Tools Legacy Systems ProjectThe Legacy Systems Project will migrate the data contained in fourteen core legacy systems and multiple ancillary systems databases into a single database used by the new legal tools solution, JusticeNexus. These data migration efforts involve data mapping across all legacy systems; mapping data to the JusticeNexus system; cleansing, normalizing, classifying, and standardizing the data; and applying data retention rules. Once JusticeNexus is in production and stable, this project will ensure all legacy systems are decommissioned effectively, efficiently, and in alignment with DOJ’s stringent security and operating standards and procedures.ExecutionGate 316770672001814356800277153502771535001775131200Public SafetyDOJDOJLegal Tools Solution Implementation ProjectThe Solution Implementation Project is focused on implementing the new core case, time, and billing management solution, JusticeNexus, for the Oregon Department of Justice. Implementation activities will include configuration of JusticeNexus to meet DOJ’s unique requirements, documentation of the systems functional, technical, and security design, system and functional testing, and all technical activities necessary to deploy the solution.ExecutionGate 31676808000184511520016218961022418060139771551775131200Public SafetyDSFMDSFMGrants Management ApplicationImplementation of Grant Management Software (COTS/SaaS) to facilitate the lifecycle of OSFM Grants Programs from end-to-end. Currently there is no software, so all grants are manually facilitated by OSFM staff.ExecutionGate 31695902400175793760039600000396001775131200Public SafetyOEMOEMNext Generation 911 (NG9-1-1)Please see attached ITI within PPM Collaboration section.PlanningGate 21687521600182230560045200000000452000001775131200Public SafetyOEMOEMOEM Grant Management ModernizationThe ODEM Grant Management Modernization solution will provide a secure, cloud-based solution for emergency grant management. This off-premise, software as a solution platform will allow end users a single point of entry for emergency management grant funding from inception to close out. The solution will also offer increased transparency, accountability and equity through data driven insights into timely distribution of funds, particularly to underserved populations. GMM will support Open Data by transitioning non-discrete data to discrete data, allowing data sets to be developed and published to the opendata.gov. GMM will also encourage disaster recovery, fiscal stewardship and efficient use of resources through elimination of manual activity tracking. Grant programs will utilize a singular, standard system which will simplify training and provide cross-coverage for disaster recovery.ExecutionGate 31672833600180381600040023403552340450000001775131200Public SafetyOEMOEMOERS – Call Center as a Service (CCaaS)The Oregon Department of Emergency Management (OEM) is undertaking a modernization initiative to achieve full operational ownership of the Oregon Emergency Response System (OERS) by June 2026. This effort will transition all systems, infrastructure, and support functions currently hosted and managed by the Oregon State Police (OSP) and Kyndryl to OEM. The project’s primary objective is to procure or augment the aging OSP/Kyndryl-managed infrastructure with a modern, secure, and scalable OEM-managed environment. The existing OSP infrastructure no longer meets current operational, cybersecurity, or interoperability requirements for statewide emergency response operations. As part of this transition, OEM will conduct a comprehensive assessment of the current OSP/Kyndryl systems and develop a transition or replacement strategy. This strategy will consider cloud-hosted solutions or a Call Center as a Service (CCaaS) model available through the current EIS managed portfolio of offerings in order to deliver a modernized call handling platform that enhances system reliability, scalability, and data protection. Upgraded data security, monitoring, call logging, recording, and incident management capabilities will be integral to the new environment. Upon completion, OEM will operate a fully integrated and OEM-controlled OERS environment, providing continuous 24/7 emergency coordination. The new system will align with state enterprise security standards and lay the foundation for interoperability with OR-Alert, Everbridge, and the NG-911 ESINet, supporting a unified and resilient statewide emergency communication framework.ExecutionGate 3176294880017828208002165340216534001775131200Public SafetyOGECOGECCMS/EFS Replacement SystemThe objective of this project is to replace the existing case management and electronic filing systems with a single integrated web-based system, modern, and secure platform that enables online penalty payments, public access to case information and advice, and real-time filing status updates. The new system will offer robust features like report generation, automated notifications, and mobile access to streamline the filing process for public officials and enhance accessibility for constituents. These IT enhancements will be measured by improvements in system functionality, productivity gains, and user-friendliness for OGEC staff, filers, and the public. Enhanced customer service levels will be reflected in annual satisfaction surveys, which are part of OGEC’s Key Performance Measures. Additionally, the updated electronic filing portion of the system will reduce instances of late or missed filings by delivering consistent, comprehensive notifications, demonstrating the value and effectiveness of the modernization effort.PlanningGate 1173331360018014832006597400006597401775131200Public SafetyOLCCOLCCOLCC EM - Distilled Spirits Supply ChainThe OLCC’s Enterprise Modernization Project will address insufficient, inefficient, and disjointed legacy Marijuana and Alcohol licensing and compliance, Distilled Spirits supply chain program technology system(s). For the Distilled Spirits Supply Chain, the agency is in search of either on-premises or cloud-based hosted system(s), accessible through a web-browser. Optimal system(s) will ensure a robust business intelligence capability that would empower vendors, liquor stores, and distilleries by offering in-depth insight into their own business operations. The system(s) will also provide better management of OLCC relationships with customers throughout the life cycle of products, licensees, and contractors. Distilled spirits supply chain: • Warehouse management • Liquor store order and fulfillment • Liquor sales tracking - Customer shopping portalExecutionGate 31533211200179854560031212532000312125321775131200Public SafetyOLCCOLCCOLCC EM - Enterprise Modernization PROGRAMThis program includes the following projects: OLCC EM - Distilled Spirits Supply Chain OLCC EM - Marijuana and Liquor Licensing & Compliance (AKA CAMP) OLCC’s current systems are prone to failure or do not serve adequate needs of the employees or our customers in order to fulfill mission-critical objectives. Some units still operate on paper with manual processes. Areas to be addressed are Marijuana and Liquor licensing and compliance, Distilled Spirits Supply Chain, Retail Liquor Stores, administrative services, document management, among others.ExecutionGate 11537444800178282080038000000000380000001775131200Public SafetyOLCCOLCCOLCC EM - Marijuana and Liquor Licensing & Compliance (AKA CAMP)The OLCC’s Enterprise Modernization Project will address insufficient, inefficient, and disjointed legacy Marijuana and Alcohol licensing and compliance, Distilled Spirits supply chain program technology system(s). The agency lacks basic technology to support either licensing or compliance of the 17,500 businesses that hold an OLCC liquor license. The agency is still using the same manual processes that have been in place for decades. Liquor licenses and renewals are still processed on paper forms and paid via cash, check, or money order. OLCC does not maintain a current email address database for liquor licensees, therefore, communication is still performed by mailing paper documents to physical addresses on file. Business records are maintained on paper “history cards” stored in a Lektriever. There is a dedicated staff person who updates these records with correction tape and a typewriter. There is a liquor license master file application that stores simple license information, but does not maintain a robust relational database to replace the paper history card process. Because these processes are manual, there is no integration or case management workflow available. Licensing and compliance: • Accept online license applications and payments • Case management • Enforcement trackingExecutionGate 31533211200176700960014552617000145526171775131200Public SafetyOMDOMDReservation Software Replacement ProjectTo find a replacement for our reservation system software, Epitome as it will no longer be supported after June 2022.PlanningGate 11647864000171741600076800076800001775131200Public SafetyOPDCOPDCFinancial and Case Management SystemThe FCMS will standardize data collection, improve contract monitoring, ensure financial accountability, and comply with national best practices. It will facilitate timely payments, detailed financial reporting, and audits. The system will aim to provide comprehensive data on attorney qualifications, caseloads, and more, aiding decision-making for the Oregon Legislature, Governor's office, and stakeholders. This initiative is essential for meeting Oregon's public defense needs and ensuring timely legal services for eligible individuals.PlanningGate 21699012800179076960014200000027000000115000001775131200Public SafetyORCORCORC DatabaseReplace the current database that Orecon Racing Commission uses for licensing.PlanningGate 3160984800017670960002850000002850001775131200Public SafetyOSPOSPTelecommunicator & Trooper ModernizationTelecommunicator and Trooper Software Modernization 2023 (T&T23) Project is a lifecycle replacement of the agency’s Computer Aided Dispatch and Mobile First Responder (CAD/MFR) system. This project leverages the opportunity to modernize the platform and the manner in which the CAD interfaces with other core operational systems. Replacing this core system takes a significant amount of time to plan, procure, configure and implement and our current CAD contract is within two years of expiring.ExecutionGate 316304976001762344000171054701710547001775131200Public SafetyOYAOYAJJIS Modernization ProjectThe Juvenile Justice Information System (JJIS) Steering Committee, in their strategic governance role, has deemed it necessary to modernize and enhance the process, data and technology associated with the JJIS solution in order to respond to the aging technology of the current JJIS application and changing needs in Juvenile Justice Service Delivery.ExecutionGate 215302736001809086400303000000100000000203000001775131200Transportation & Economic DevelopmentOBDDOBDDEconomic Development Management System (EDMS)The EDMS Project objectives are: • Implement a software system for managing economic development programs and related economic development incentives that is stable and resilient. • Implement a software system that can be used on desktop or mobile devices. • Implement a software system that complies with cybersecurity and information security standards. • Increase standardization and automation of economic development program business processes. • Implement an enterprise data model to increase data integrity and consistency for economic development programs and related economic development incentives. • Implement business analytics to increase the agency’s ability to track, roll-up, and report out on data related to economic development programs and economic development incentives. • Increase the agency’s ability to change the software system to comply with legislative changes and mandates for economic development programs and business processes. • Deliver instructor-led and on-demand training on the software system to agency employees. • Migrate to the software system without interrupting current agency operations.ExecutionGate 3168562080017951760001016523100681709833481331775131200Transportation & Economic DevelopmentODOTODOTCCD - Automated Routing and Permitting of Over-Dimension PermitsCommerce and Compliance Division (CCD) must adopt a statewide automated routing and permitting system for single trip permit issuance; an initiative supported by the Federal Highway Administration (FHWA) and the Specialized Carriers & Rigging Association (SC&RA). The system will integrate updated vertical clearance and infrastructural data, aligning multiple work units throughout the agency to make fully informed, data driven investment decisions, and increase customer service.ExecutionGate 315922224001779192000363060214956202134982001775131200Transportation & Economic DevelopmentODOTODOTCommercial Vehicle Registration Replacement ProjectThe goal of this project is to replace ODOT's commercial registration system with a more versatile and modern enterprise-level platform that will encompass International Registration Plan (IRP), International Fuels Tax Agreement (IFTA), and commercial registration functions. There is also intent to provide audit and compliance functionality and interface with other state agencies such as Oregon State Police, Department of Environmental Quality, and other local law enforcement agencies, Oregon cities, and Oregon counties that utilize the same data sets and functionality of the new system. Additionally, data related to the transactions, finances and audits will be uploaded to the IRP/IFTA data repositories and financial clearinghouses.PlanningGate 21683201600190101600016897244016897244001775131200Transportation & Economic DevelopmentODOTODOTCVIEW Replacement ProjectReplace the current CVIEW system, built in-house, with a COTS CVIEW system. The new system will be state-of-the-art and will be able to keep up with all new Federal and State initiatives. CVIEW stands for Commercial Vehicle Information Exchange Window, a system that stores and shares information about commercial vehicles and carriers. CVIEW is a state operated system and is the primary inter-agency data exchange system at the state level. The current system is not complete nor will it be able to keep up with Federally mandated initiatives that are coming soon.PlanningGate 117334000001937995200269903702699037001775131200Transportation & Economic DevelopmentODOTODOTDMV - DLID System Replacement (DISR)PM 08/29/2025 Updated version of the Business Case - additional sentence at the end of section 1 in the Background and Overview section and updated Benefit and Measurement table.InitiationNone17419536001917086400229254800022925481775131200Transportation & Economic DevelopmentODOTODOTDMV - STP KiosksProvide kiosks in field offices and at other locations throughout Oregon for customers to use to conduct some of their DMV business. Start with a proof of concept pilot then expand via subsequent phases/projects.ExecutionGate 316015536001785499200114158000011415801775131200Transportation & Economic DevelopmentODOTODOTETS-Crash Data System Replacement (CDSR)The Crash Analysis and Reporting (CAR) Unit and other key Transportation Data Section staff are seeking a replacement for the current CDS with a COTS application. The new system would modernize their tools and processes to improve the overall timeliness of the release of crash data for distribution and reporting.PlanningGate 217031600001854446400328137000032813701775131200Transportation & Economic DevelopmentODOTODOTETS-Migration from TransINFO (MTI)ODOT has been advised that the current asset management, TransINFO, will be deprecated by the vendor in 2026. This effort is to modernize the asset management software prior to the deprecation of the current tool set. More information on this effort will be forthcoming when agency completes their assessment of the business need.PlanningGate 11716984000183811680038342489366320028976161775131200Transportation & Economic DevelopmentODOTODOTMicroMain & MCM ReplacementThis project will replace ODOT's existing MicroMain and Mission Critical Management (MCM) Computerized Maintenance Management Systems (CMMS). The MicroMain system is used to manage computerized equipment (Variable Message Signs, Cameras, Traffic Signal controllers, etc.) installed along the highway, while MCM is used to manage the Agency's Wireless network devices. MicroMain and MCM both have significant technical debt and lack critical functionality that would make maintenance operations more efficient. The project will procure a new CMMS system that will be hosted and supported by a vendor, modify ODOT system interfaces to obtain data from the new CMMS, and decommission the MicroMain and MCM systems.PlanningGate 1169884000018143568002015000131000015763105473691775131200Transportation & Economic DevelopmentODVAODVAHome Loan ServicingReplace ODVA's current Home Loan Servicing System.ExecutionGate 316346448001773662400345948334594830001775131200Transportation & Economic DevelopmentOEDOEDEnterprise Service Management System (ESM)To replace the current Footprints with a modern ESM solution, OED seeks to acquire a new and modern system that will better support workflows. The current system is no longer supported. It remains structured around 2008 architecture and lacks modern capability for agile system change and interoperability. The agency will use the modern system to request services and report incidents to all IT teams as a platform to receive service-level requests and automate workflows within their request processes.PlanningGate 1171413280017934480005000005000000001775131200Transportation & Economic DevelopmentOEDOEDModernization ProgramThe Modernization Program is a multi-year initiative focused on transforming the Employment Department's business processes and core technology systems. Computer systems supporting receipt of unemployment insurance (UI) taxes, Paid Leave Oregon, payment of UI benefits, and delivery of employment services will be replaced or established. Further, business processes will be transformed to take advantage of opportunities and benefits available through new system capabilities.ExecutionGate 11511784000173564640085574641000855746411775131200Transportation & Economic DevelopmentOEDOEDModernization Program - Workforce Modernization ProjectThe Workforce Modernization Project will be chartered through the Modernization Program. Its purpose will be to replace the computer systems supporting the delivery of employment services and administration of federal programs. Furthermore, we will re-evaluate our business model and transform business processes to take advantage of opportunities and benefits available through new system capabilities.PlanningGate 21673352000184070880052505669000525056691775131200Transportation & Economic DevelopmentOHCSOHCSHomeless Management Information System (HMIS) Solution ProjectOHCS is responsible for providing a HUD compliant HMIS solution to ensure that homelessness providers can continue to receive federal funds and prevent disruption of services. Due to the sizing of the entities under the OMC instance, without OHCS providing the software, areas around the state of Oregon would be left without HUD-compliant HMIS software and would be in danger of not receiving funding. On September 15, 2026, the Wellsky software contract has no additional amendments and will run out of service with OHCS licensing and OMC data. Prior to that date, OHCS must find a new HMIS system to replace the Wellsky product and fulfill OMC requirements.PlanningGate 117440272001814356800504255405042554001775131200Transportation & Economic DevelopmentOREAOREAeLicense Upgrade ProjectThe Project’s objective is to improve the compliance, regulation, education, administration, and licensing experience for Oregon real estate licensees, Agency staff, and the public by replacing our aging eLicense system with a modern solution.ExecutionGate 31654171200181452960023078030002307803